Guide
There are four different roles for account representatives to choose between on EU-accounts.
Initiator: Initiate a transaction or a process
Approver: Approve a transaction or a process
Initiator/Approver: Initiate or approve transactions or processes (not the same transaction/process)
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To be able to execute transactions the roles can/should be combined as follows:
One Initiator and one Approver
One Initiator/Approver and one Approver
One Initiator and one Initiator/Approver
Two Initiator/Approvers
A legalized or verified copy of the passport of a nominated account representative to an account in the Danish Emission Trading Registry must be submitted with the application.
The following criteria must be met for the proper legalization of a passport:
The passport must be valid.
The passport copy must include the ID data (Passport no. etc.).
The passport copy must be legalized (with an Apostille) if issued by a country outside of the EU. An apostille can be acquired in the country where the passport is issued or at one of the country’s embassies.
For passports issued by an EU-member state, a copy may be verified in accordance with EU Regulation 2016/1191 on the simplification of requirements regarding the submission of certain documents.
The date of verification or legalization must be less than 3 months prior to submitting the copy to the Danish Business Authority.
It is also possible to present an original passport to the Danish Business Authority office at Langelinie Allé 17, 2100 Copenhagen.
A power of attorney (POA) is a written authorization to represent or act on another's behalf in business, or some other legal matter. The person or persons authorising the other to act must be the ones which have the power to bind on behalf of a company.
For Danish citizens, criminal records for accounts representatives and members of the management are requested from the police by The Danish Business Authority. The request needs to be approved by the person it concerns. After the approval The Danish Business Authority receives the criminal record from the police.
Foreign citizens must submit original or verified or legalized copy of criminal record to The Danish Business Authority. The criminal record must be issued within 3 months prior to submitting the copy to the Danish Business Authority.
When opening an account in the EU ETS registry, as well as during periodic account checks, documentation must be submitted showing that the company has an open bank account. Preferably, this documentation should be a document prepared by the company’s bank, in which the following information is clearly stated. Printouts from online banking often contain information that the Danish Business Authority should not have access to, such as account numbers and account transactions. Moreover, an online banking printout rarely contains the required information.
Confirmation of an open bank account must include the following:
The bank’s name must be clearly stated.
The account holder’s name or company registration number (CVR number for Danish companies) must be shown (it must not be the group’s name unless the group’s parent company is the account holder).
It must be clearly stated that the account is open.
The document must be no more than 3 months old when received by the Danish Business Authority.
For trading accounts, it is additionally required that the bank is located in an EEA country and that the branch address is stated in the document.
If a company that must open, or already holds, an operator holding account, an aircraft operator holding account, or a maritime operator holding account in the EU ETS Registry is part of a corporate group, information on the group structure must be submitted.
The group’s structure.
Name and company registration number of the parent company.
Names and company registration numbers of the group’s subsidiaries.
If a parent company has an open account in the EU ETS registry with another Member State, the account holder ID number must also be provided. This ID number is shown on the account that the parent company holds in the relevant Member State.
